For operations heavy teams
Approval workflow automation
Requests routed to the right approver, escalated when they stall, and written back to every system that needs the answer. The SOP runs the same way every time, and nobody spends their afternoon asking whether something was signed off.
The paperwork behind every request, handled by Spirit
Invoices, forms and supporting documents are read and filed with the request they belong to as they arrive. Spirit is our document processing platform: start free with 150 credits and no card, then plans from $39 USD a month.
Need more than documents, like an approval system that runs across your tools? We build that too.
What is approval workflow automation?
Approval workflow automation routes each request to the right approver, escalates it when it stalls, and writes the decision back to every system that needs it. The SOP runs the same way every time and leaves a timestamped trail, so nobody spends an afternoon asking whether something was signed off.
15 to 40 hours saved a week on the routed work
Approval trails that carry personal information remain subject to PIPEDA retention and access rules. See the Office of the Privacy Commissioner of Canada
Written and maintained by Risov Biswas, COO and co-founder at Aslynx. Last reviewed .
Three times the volume, same headcount
“Tracking shipments across carriers meant copying data between emails, spreadsheets, and our TMS all day. Aslynx automated the entire intake and status update flow. Our dispatch team handles 3x the volume with the same headcount.”
Director of Operations, Logistics Company
What gets automated
Requests sent to the right approver based on amount, department, client or whatever your rules actually key on, rather than to a shared inbox where seniority decides who notices first.
Anything sitting too long is escalated automatically on your thresholds. The follow up that someone currently remembers to send, sent every time, without the awkwardness of a person sending it.
The steps written in your procedure document run as an actual process, in order, with the conditions applied. Same result whoever is on shift, and a record of every run.
When something moves, every downstream system hears about it. The CRM, the tracker and the customer-facing status all update from the same event instead of three people updating three places.
The work arrives at the next team with the context attached and the clock already running, so nothing waits in the gap between one person finishing and another realising it is their turn.
Common questions
Can it run our existing SOPs?
Yes. An SOP is a set of steps with conditions, which is exactly what an automation encodes. The difference is that the automated version runs identically every time and leaves a record, rather than depending on whoever picked up the task remembering step four.
How much does approval workflow automation cost?
Projects are fixed price, set by scope rather than billed hourly, and quoted after a free audit of your actual workflow. Simple workflow automation typically takes two to three weeks to build. Every engagement starts with a free audit and a written estimate.
Wired into your stack
Automation runs inside the tools your team already opens. Anything with an API connects, and internal systems without one usually can too.
Start free, or have us build it
Spirit is free to start, with no card. For a CRM, a portal or anything beyond documents, custom projects are fixed price, quoted after a free audit of your actual workflow.
Background reading
The two get used interchangeably and are not the same thing. Which one your bottleneck actually needs.
The highest return targets for Canadian businesses, with what each one replaces.
Plain definition, how they differ from a rules engine, and where they earn their keep in a small business.